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POSITION DESCRIPTION: Program Officer – Healthy Incentive Grants Program

OVERVIEW

The Oklahoma Tobacco Settlement Endowment Trust (TSET) is a state agency that serves as a partner and bridge builder for organizations working towards shaping a healthier future for all Oklahomans. TSET provides leadership at the intersections of health by working with local communities, coalitions, organizations, and initiatives across the state; by cultivating innovative and life-changing research, and by working across public and private sectors to develop, support, implement and evaluate creative strategies to take advantage of emerging opportunities to improve the public’s health.

The mission of the Trust is to improve the health and quality of life of all Oklahomans through accountable programs and services that address the hazards of tobacco use and other health issues.

POSITION SUMMARY

The Program Officer – Healthy Incentive Grants Program - is primarily responsible for working collaboratively with TSET staff, and a variety of partner organizations to plan, develop, implement, promote, and evaluate a program to incentivize Oklahoma schools to apply for the Healthy Schools Incentive Grants Program. This program is designed to encourage school officials to adopt policies and implement best and promising practices for the health of its employees and patrons.

Within the next year, this position may support the TSET Healthy Incentive Program for Communities, designed to encourage city officials to adopt policies and implement best and promising practices for the health of its citizens. Grant funds are used for community projects that improve access to healthy and nutritious foods through local efforts such as farmers markets and community gardens, and promotes physical activity opportunities by providing walking trails and park equipment in tobacco-free environments.

The Program Officer provides guidance and consultation to interested school districts and schools and works with other staff, grantees or collaborative partners as appropriate to develop and manage effective strategies to promote the program to schools throughout the State of Oklahoma.

The Program Officer collaborates with other public and private organizations to enhance the agency’s programs and activities as directed by the Director of Programs and works under the guidance and supervision of the Director of Programs with job performance evaluated by the Director of Programs and the Executive Director.

RESPONSIBILITIES AND ACTIVITIES

  • Develop application guidelines, requirements and criteria in accordance with the mission and goals of the TSET. Implement and maintain a process for accepting and reviewing applications and any required documentation to verify that criteria have been met.

  • Conduct site visits as needed to verify the adopted policies are being implemented and award dollars are spent as planned and approved by TSET.

  • Outreach to eligible schools throughout Oklahoma through field visits, telephone, email, webinar, and other means to raise awareness of the program and encourage participation.

  • Provide training and/or consultation to potential applicants regarding grant application procedures.

  • Oversee and coordinate grant application review process and make recommendations for award of grant funds.

  • Works with the Grants Management staff to issue grant funds, monitor and track activity related to the use of the award.

  • Assist with the coordination of recognition events and other events that may be necessary throughout the life of the program.

  • Identify specific contacts to promote grant programs, and proactively recruit applicants to apply.

  • Work with the TSET Director of Public Information and Outreach and Health Communications staff and other partner organizations to promote the incentive grant program and recognize grant recipients.   

  • Promote TSET as an exhibiter and/or presenter at state and local conferences and meetings.

  • Maintain up-to-date knowledge of Oklahoma’s schools and school districts and the opportunities and barriers they may face in implementing.

  • Maintain up-to-date expertise on best practices and similar programs in other states, and make recommendations for program enhancements, as needed.

  • Make recommendations to leadership of TSET and other public and private partners to improve policies and opportunities at the state and local levels for schools to implement and promote wellness.

  • Work with the identified program evaluator to evaluate the Healthy Incentive Grants Program and make recommendations for program enhancements as a result.

  • Oversee dissemination of program evaluation results.

  • Advise TSET senior leadership and other partners as needed regarding future resource requirements, priorities for programs and activities; estimate timetables for accomplishing assigned activities; develop policies, rules, and regulations consistent with state and federal laws pertaining to the administration of the program.

  • Provide project management including arrangement of team meetings, creation and maintenance of work schedules, and provision of feedback regarding results, quality, and project deliverables with grantees, contractors and other collaborative partners.

  • Provide administrative assistance to TSET senior leadership on day-to-day activities on assigned projects.

  • Establish and maintain cooperative and collaborative relationships with program staff, grantees, contractors and collaborative partners.

  • Travel to grantee and partner locations throughout the state, as needed, to provide guidance, consultation, support. Also travel in-state and out-of-state, as needed to build capacity and provide training.

  • Represent the agency and the program at various meetings and events.

KNOWLEDGE, SKILLS, & ABILITIES

A combination of skills and interests that include in-depth knowledge of Oklahoma’s schools, communities, public health and wellness strategies, a demonstrated ability to work collaboratively with program staff, grantees and strategic partners, and a commitment to building capacity among eligible schools, communities, TSET staff, and others, as needed.

Additional knowledge skills and abilities required for this position include knowledge of the methods of organization and management; familiarity with federal, state and local policies for school environments, knowledge of municipal issues and organization; agency policies and procedures; grant or contract program requirements; promotion of programs; the legislative process; basic research techniques. Abilities required include establishing and maintaining effective working relationships with others; communicating effectively, both orally and in writing; providing program and technical assistance; thinking strategically, exercising good judgment in analyzing situations and making decisions; and organizing and presenting facts and opinions.

Proficiency in:

  • Writing professional reports and articles;

  • Presenting to groups and individuals including city and state officials, and community coalitions and civic groups, among others;

  • Use of Microsoft Office products, including Word, Excel, and Power Point; use project management software

  • Managing change effectively; and

  • Working independently as well as collaboratively with multiple partners

MINIMUM QUALIFICATIONS

The Program Officer must have a combination of education and experience necessary to fulfill the responsibilities and expectations contained in this position description.

At a minimum, a candidate for the Program Officer – Healthy Incentive Grants must have a baccalaureate degree from an accredited institution of higher learning in public health, social work, business, public administration, communications or a related field and a minimum of three years of professional-level experience utilizing the skills and abilities contained in this position description. A Master’s Degree is preferred.

SALARY: $50,000 - $58,000

Closing Date: Friday, December 4, 2020 at 4:30 p.m.

Resume with cover letter submitted by mail may be sent to:

Melanie Sommers

Oklahoma Tobacco Settlement Endowment Trust

2800 N. Lincoln Blvd, Suite 202

Oklahoma City, OK 73105

Electronic resumes MUST be received by 4:30 p.m. on closing date and may be sent to: [email protected]